Cupertino, CA, August 30, 2022 – Rising inflation is leading to more frugality in many parts of the world – this can be seen in both consumer markets and business-to-business (B2B): The current crises are causing many companies to view planned investments with more caution and to delay them. When new business becomes difficult in such times, good customer service can not only ensure stable and good customer relationships, but also offer additional cross-selling and up-selling business.
In the current OTRS Spotlight, OTRS Group surveyed 500 international customer service leaders in Germany, the USA, Brazil, Mexico and Singapore on various aspects of customer service and presents the results in a 3-part series. The first part shows how important customer service is for customer loyalty and satisfaction, and how important it is to work together with other departments in the company.
#1 Customer Service is essential for customer retention and satisfaction
In OTRS’ international survey, participants were asked to rate the importance of customer service as it relates to customer retention on a scale of 1 (no role) to 5 (important role). An overwhelming majority of 95 percent of respondents gave customer service 5 (65 percent) or 4 points (30.2 percent), thus assigning it the highest importance. On the importance of customer service as pertains to customer engagement, the survey values are only slightly lower at just under 90 percent: It receives 5 points from 50.8 percent of respondents and 4 points from 39 percent of participants.
#2 Freedom to act makes customer support strong
To be able to support customers effectively, you need a customer service team that can not only offer solutions, but ideally implement these directly. Three quarters of the companies therefore give their customer service teams the opportunity to take action with discounts, deadline extensions, account credit notes, etc.: 40.4 percent of respondents, for example, can make almost any change without additional internal approvals, and 35.2 percent of them can make specifically defined changes to the customer account. Customer service is thus strengthened by autonomy and freedom of decision.
#3 Cross-departmental cooperation leads to greater customer satisfaction
Even if customer service is of great importance to the quality of the customer relationship, it also needs – especially for successful cross- and up-selling business – good cooperation with other departments in the company: 92 percent of the respondents expect the service team to draw the customer’s attention to additional products or services during their contact. Thus, among the survey participants, customer service is perceived to have a high level of shared responsibility and with other company departments, particularly for customer satisfaction at 42.2 percent and customer loyalty at 28.8 percent; this figure is significantly lower for customer churn at 13.2 percent.
#4 Success factors: management support and automated processes
But what helps companies improve collaboration and communication between customer service and other departments? Clear management support for cross-functional work on the customer experience (20.4 percent), automation of internal processes (24.2 percent) and, above all, the creation of a direct communication channel from customer service to the company’s product and service experts (27.6 percent) are cited for this purpose.
“The first OTRS Spotlight on Customer Service shows, on the one hand, the central role of customer service for customer satisfaction and for cross- and upselling opportunities,” said Andreas Bender, VP Consulting at OTRS AG, summarizing the results of the international survey. “But it also shows how good collaboration with other departments strengthens customer service teams. Automating such cross-functional processes with solutions like OTRS provides supports on a technical level to all involved teams as they collaborate for good customer retention as well as cross- and up-selling projects. Clear support from leadership and management remains essential for this.”
About OTRS Group
OTRS Group is the manufacturer and the world’s largest provider of the enterprise service management suite OTRS, awarded with the SERVIEW CERTIFIED TOOL seal of approval.
It offers companies industry-independent solutions for structured communication in customer service, IT service management and security management. In addition to the core product OTRS, the security solutions STORM and CONTROL ensure efficient cybersecurity incident management and transparent documentation in accordance with standards such as ISO 27001.
Among its customers are Lufthansa, Airbus, Porsche, Max Planck Institute, Toyota and TUI Cruises. The company consists of OTRS AG and its five subsidiaries OTRS Inc. (USA), OTRS S.A. de C.V. (Mexico), OTRS Asia Pte. Ltd. (Singapore), OTRS do Brasil Soluções Ltda. (Brazil) and OTRS Magyarország Kft. (Hungary). OTRS AG is listed on the basic board of the Frankfurt Stock Exchange. For more information, see www.otrs.com.